Payments & POS Register
Accept Every Payment.
In-Person or Online.
Online bookings collect payment at the moment of confirmation. Walk-ins check out through the POS register with a Stripe Terminal card reader. Packages redeem at checkout. No-show fees charge themselves. Every dollar tracked — no spreadsheet required.
The Problem
Getting Paid Shouldn't Be the Hard Part.
Solo therapists lose hundreds every month to no-shows they can't charge, walk-ins paying cash with nothing logged, packages they can't redeem at checkout, and income they have to reconcile manually. The work itself is the job — payment should handle itself.
Chasing payment after sessions via text or Venmo
Payment collected at booking or register checkout — session starts already paid
No-show leaves an empty slot and unpaid hour
No-show fee charges automatically per your policy
Walk-ins pay cash or Venmo — nothing tracked or logged
Register handles in-person checkout — card reader, cash, digital — all logged
No way to sell packages or redeem them at checkout
Package sales, gift cards, and POS redemption built into the register
How It Works
Two Payment Paths. Both Automatic.
Whether a client books themselves online or walks in off the street — BusyBook handles the payment without you in the middle.
Online Booking
Set your services and prices
Define your service menu once — 60-min Swedish at $110, 90-min deep tissue at $150. Your pricing is locked in, no case-by-case quoting.
Client pays when they book
Online bookings collect payment at the moment of confirmation. No chasing. No 'I'll pay at the session.' The appointment is paid before it's on your calendar.
Session happens — payment already settled
You walk in to a paid session. Nothing to collect. No cash, no awkward moment at the end. Just the work you're there to do.
No-show? Fee charged automatically
If a client no-shows or cancels within your policy window, the fee charges itself. You don't have to ask for it or track it down.
Revenue tracked, reports ready
Every payment logs to your income report automatically. End-of-month totals, best services, peak days — all visible without a single spreadsheet.
Set your services and prices
Define your service menu once — 60-min Swedish at $110, 90-min deep tissue at $150. Your pricing is locked in, no case-by-case quoting.
Client pays when they book
Online bookings collect payment at the moment of confirmation. No chasing. No 'I'll pay at the session.' The appointment is paid before it's on your calendar.
Session happens — payment already settled
You walk in to a paid session. Nothing to collect. No cash, no awkward moment at the end. Just the work you're there to do.
No-show? Fee charged automatically
If a client no-shows or cancels within your policy window, the fee charges itself. You don't have to ask for it or track it down.
Revenue tracked, reports ready
Every payment logs to your income report automatically. End-of-month totals, best services, peak days — all visible without a single spreadsheet.
Walk-In / In-Person Checkout
Walk-in arrives or appointment loads
Open a new walk-in sale in the register, or pull up today's appointments. Appointment details pre-fill the cart automatically.
Build the cart
Add services, retail products, or bundles. Apply a discount, redeem a package or gift card with one tap. Tip presets — 15%, 20%, 25%, or custom — ready at checkout.
Swipe, tap, or dip
Card reader connected. Run the card on the S700 or WisePOS E. Cash, Zelle, and digital payments log in the same register — every dollar tracked.
Receipt sent — payment landed
Email or SMS the receipt in one tap, or print it. Payment goes directly into your Stripe account. No holds, no middleman, no wait.
Walk-in arrives or appointment loads
Open a new walk-in sale in the register, or pull up today's appointments. Appointment details pre-fill the cart automatically.
Build the cart
Add services, retail products, or bundles. Apply a discount, redeem a package or gift card with one tap. Tip presets — 15%, 20%, 25%, or custom — ready at checkout.
Swipe, tap, or dip
Card reader connected. Run the card on the S700 or WisePOS E. Cash, Zelle, and digital payments log in the same register — every dollar tracked.
Receipt sent — payment landed
Email or SMS the receipt in one tap, or print it. Payment goes directly into your Stripe account. No holds, no middleman, no wait.
Accept Every Payment
In-person, online, and everything in between
Whether clients book online with a card on file or walk in and tap their phone on a reader — BusyBook handles the payment the same way: instantly, accurately, and directly into your Stripe account. No payment processor holding your revenue. No end-of-day reconciliation. One system for every dollar your practice collects.
- Card on file charged at the moment of online booking
- In-person: tap, swipe, or chip via Stripe Terminal reader
- Cash, Zelle, and digital payments tracked manually in the register
- Payments go directly to your Stripe account via Stripe Connect — no middleman
- All major cards accepted — Visa, Mastercard, Amex, Discover
Point-of-Sale Register
A real register built for your practice
The register lives in your dashboard — not a separate app, not a tablet bolted to the counter. Walk-in mode or appointment mode: add services, apply a discount, redeem a package, set a tip, and check out in under 30 seconds. Every transaction goes into your revenue report automatically.
- Walk-in mode and appointment-prefilled mode
- Line-item cart: services, retail products, bundles
- Tip presets (15%, 20%, 25%, custom) at checkout
- Discount codes and manual discounts applied in one tap
- Package and gift card redemption at the register
- Receipt via print, email, or SMS
Card Reader Integration
Professional hardware for a professional practice
Stripe Terminal card readers connect directly to your register — no manual entry, no copy-paste, no second screen. The reader and your dashboard are in sync. Run the card, see it clear, receipt fires. Compatible readers: S700 touchscreen countertop, WisePOS E countertop, Chipper 2X BT Bluetooth mobile, M2 compact swipe/chip.
- Stripe Terminal: S700, WisePOS E, Chipper 2X BT, M2
- Tap (NFC), swipe (magstripe), and chip (EMV) support
- Reader connects directly to the register — no manual amount entry
- Works at the counter, at the table, or on the go
Invoicing
Send a payment link for anything
For sessions booked by phone, walk-ins, or anything outside your online booking page, BusyBook lets you generate a payment link in seconds. Type the amount, hit send, and the client pays on their phone. You see it land in real time. No Venmo, no cash, no follow-up.
- Generate a payment link for any dollar amount in seconds
- Send by text, email, or share directly with the client
- Client pays on their phone — no app required
- Payment appears in your dashboard the moment it lands
Package Sales
Prepaid sessions and memberships
Prepaid packages lock in recurring revenue before you've done the work. Sell a 5-session deep tissue package, a monthly membership, or a gift card that brings in a new client. Sessions draw down automatically as appointments are used — and when clients check out in person, redeem the package right at the register with one tap.
- Sell prepaid session packs (e.g., 5 sessions for $500)
- Monthly memberships with automatic recurring billing
- Gift cards redeemable for any service
- Remaining sessions tracked automatically per client
- Redeem package sessions at the register — one tap at checkout
No-Show & Cancellation Fees
Your policy enforces itself
Late cancellations and no-shows cost solo practitioners thousands per year. BusyBook enforces your cancellation policy for you — automatically. Set your window (24 hours, 48 hours, same-day) and your fee ($25 late cancel, 100% no-show), and the system charges the card on file when the policy is triggered. You never have to ask.
- Set your cancellation window and fee amounts once
- Fee charged automatically when policy is violated
- Client notified of the charge with policy reminder
- Exceptions granted in one click when warranted
Revenue Reporting
Your business numbers, without the spreadsheet
Every payment — online booking, register checkout, invoice, package sale, no-show fee — logs to your revenue dashboard automatically. See your income by day, week, month, or year. Identify your best-performing services and busiest booking windows. Export a clean report at tax time. No reconciliation. No manual entry. No guessing.
- Monthly, weekly, and daily income summaries
- Revenue breakdown by service type
- Expense tracking alongside income
- One-click export for tax preparation
Stripe Connect
Payments Go Directly to Your Bank. No Middleman.
BusyBook uses Stripe Connect with destination charges. Every payment — online booking, card reader, invoice — goes directly into YOUR Stripe account. We never hold your revenue. Typical payout is 2 business days. Standard Stripe processing fees apply (2.7% + 5¢ in-person, 2.9% + 30¢ online).
- Your Stripe account — your money, under your control
- Payouts in 2 business days (standard Stripe schedule)
- Real-time balance visible from your dashboard
- No BusyBook hold periods or payment reserves
How the money moves
Client pays → your Stripe account
BusyBook processes the transaction via Stripe Connect. The funds settle directly to your connected Stripe account — not to BusyBook first.
Processing fees (Stripe standard rates)
In-person (card reader): 2.7% + 5¢
Online / card-on-file: 2.9% + 30¢
Manually keyed: 3.4% + 30¢
Connected System
Payments Are the Engine. Everything Else Connects.
When a payment clears — whether at online booking or register checkout — it's not just a transaction. It's the trigger for your scheduling confirmation, your client record update, your receipt automation, and your revenue report. Payments are woven into every part of your practice.
Scheduling
Every booking triggers a payment. Every cancellation checks your policy. Scheduling and payments are one seamless system.
Learn more →
Client Management
Payment history lives on the client profile — total spend, package balances, last payment date — all in one view.
Learn more →
Automations
After payment settles, a receipt fires, income logs, and the next follow-up is queued. Payment is the trigger for your whole post-session workflow.
Learn more →
AI Front Desk
Your AI can answer client questions about pricing, send payment links on your behalf, and follow up on outstanding invoices.
Learn more →
In Practice
You Never Ask for Money. It Just Arrives.
Keisha books her 90-minute session online at 10pm on a Tuesday. Her card is charged the moment she confirms. You wake up Wednesday morning with a paid appointment on your calendar — no text, no follow-up, no "I'll pay when I get there."
James cancels three hours before his Saturday slot. Your policy is 24-hour cancellation — so his $35 late cancel fee charges automatically. You didn't have to say a word, and you're not out the time.
Alex walks in without an appointment. You open a walk-in sale, add a 60-min Swedish, tap tip 20%, and hand them the reader. They tap their phone. Receipt goes to their email. Done in under 30 seconds.
That's not a future state. That's what BusyBook's payment system does today.
Tuesday 10:17 PM — Online booking
Payment received: Keisha M. — 90-min deep tissue · $150.00. Receipt sent automatically.
Saturday 9:03 AM — Cancellation fee
Late-cancel fee: James R. canceled 3h before appointment. $35.00 charged per your policy.
Saturday 11:44 AM — Walk-in checkout
Register checkout: Alex T. — 60-min Swedish + 20% tip · $132.00. Card reader. Receipt emailed.
This Month
Revenue: $4,210 across 31 sessions. 3 packages active. 0 outstanding invoices.
Get Started Today
Your practice. Fully managed.
You're the practitioner, the receptionist, the bookkeeper, and the marketer. You don't need another app to learn — you need the business to stop depending on you for every little thing. BusyBook takes over the admin so you can focus on what you're actually good at.
Create your account in minutes. Your service menu, calendar, and client records are ready to go from day one. The AI front desk is set up alongside your practice — trained on your specific services, pricing, and brand voice.
Free to start — the full practice toolkit included at no cost. AI features from $20/month. No credit card required.
Everything included from day one
Scheduling & Booking
Online booking page, calendar sync, automated reminders
Client Management
Full CRM with intake forms, session history, and notes
SOAP Notes
In-session documentation on iPad — no pen and paper
Revenue Tracking
All payment methods in one dashboard, auto-categorized for taxes
Marketing Tools
Google Business management, social scheduling, reactivation campaigns
AI Front Desk
A dedicated AI agent that handles client texts, bookings, and follow-ups
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